Remember! All Your Inboxes Belong To The Productivity Devil
Posted on March 30th, 2008 in Self-Development, emails, inbox, productivity
Productivity devil holds hostage of time – your ultimate resources. And wasting time on emails is the devil’s way.
So here’s a simple duplicable trick to better manage your email.
Before that; let’s talk about rules – there’s only one rule when it comes to email productivity.
Always keep your inbox empty.
Okay, maybe there’s another rule – don’t let email control your life.
Email is a passive communication, therefore it can wait. There’s no point checking your email every 30 seconds, or set annoying popup to tell you “You Got Mail” every time your buddy forward some useless joke about Obama or Clinton.
It’s all a distraction. Unless you’re a tech support, chances are, you only need to check your mail every few hours.
So here’s a duplicable system for more productivity when it comes to email. Do it step-by-step.
Delete
Do not be afraid to delete thing off your life. If it doesn’t seem important on first look, chances are – it is not important at all. Just delete it. This is the same concept when you meet new girl/guy. First impression counts.
Delegate
If somebody else can do it, just quickly forward it to that person. Don’t be a HERO.
Reply
Certain mails just need an acknowledgement from. Just quickly reply – Noted. If you must use more than one word, make sure it’s within 5 to 10 words. Enough. Don’t overdo it.
Do it
If it’s something that you can quickly do within few minutes, then go ahead, leave for mails for few minutes and come back when you got it done. Then proceed. Simple.
Mark as to-do
Now if it’s something that can’t be done quickly, mark it in your to-do list. Word of caution – This to-do list tends to accumulate pretty fast. So, before you tag it as another to-do, check again if it’s really necessary to delay it. Can it be deleted, delegated, quickly replied, done in few minutes? If all fail, then only mark it.
That’s it. Simple duplicable way to make your live easier and more productive
Remember, empty your inboxes.
Cheers!
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